25K Website

CLIENT OS FOR AGENCY FOUNDERS

We help you and your team handle more clients
→ without everything getting harder behind the scenes.

GOAL: you can Take more clients AND still take a day off.

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THE GOAL

As a founder, you’re building towards growth.

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THE REALITY

But, your systems might be slowing you down.

Your team use a lot of tools and apps that just don’t connect or “talk” to each other.

Knowledge, conversations, decisions, and updates live across chats, documents, and people's heads

Disconnected systems + scattered information = no source of truth

No one in your team knows what to do and always ask you.

Superman (a.k.a. you) always jumps in to save the day

THE SOLUTION

GOOD NEWS: There’s a better way of getting work done

Work is in one place

A clear system for projects, tasks, client work — you name it.

Information is in one place

Meeting notes, decisions, docs, resources

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Everyone on the same page.

A source of truth. Work and information, all in one place.

Everyone knows what to do.

Clear SOPs. Clear handovers. No more manual chasing and reminding.

Finally, you can take a day off

You deserve it, founder. Your business can finally survive a day without you.

HOW WE DO IT

We’ll make it simple and easy for the both of us.

A build typically takes 8 weeks. Ongoing support is a separate engagement.

1. Discover

Week 1

Understand how work runs, where it breaks, and what to build first.

2. Build

Weeks 2 to 3

Documentation, workflows, ownership, reporting, and the first automations.

You start using it in Week 3.

3. Adopt

Weeks 3 to 8

Real work runs through the system. Revisions, ownership, AI agents, and deeper automation.

And, team adoption training.

4. Support

Week 9 onward

Maintain and improve the system as the company and its needs change.

Real Systems, Real Results

Real People, Real Stories

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“Our operations finally felt under control.”

“Aaron is someone who takes the lead on projects. Worked (and working) with him on building our dashboard, and he just gets things moving.
He turns ideas into real structure, and very reliable. Our operations finally felt under control.”

Kelly Watters, Founder, Telluride Guide & Western Rise

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“Aaron was great - would definitely hire him again!”

Matt Ezyk, Founder, MPE Consulting

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“All very useful and beneficial”

“They've been great! (Notion workflows) All very useful and beneficial to tracking/organisation and everything else in the long run”

Shannon Coutanche, Creatives Manager, Social Paradigm Group

He took initiative, communicated well, and really helped lay the groundwork for our internal workflows.

Emma J., Manager, Calm and Joyful Kids

What We Offer

Operating System Build (starts at $2,500)

An operating system built around your work, giving your team a trusted source of truth.
Typically 8 weeks, depending on scope.

Discover where work and information get scattered
Build a connected source of truth for the agreed workflows and departments: organize projects, tasks, knowledge, decisions, reporting, useful automation, integrations, and AI
Train the team and handover

Lite Build (starts at $500)

One small system or fix. We build the agreed piece. This is not the build, training, and adoption package.

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Ongoing Support

For teams that want their operating system to stay useful as the company grows. Starts after the build. Minimum 3 months.

Improve ($1,000/mo.)

Continuously improve how your team works.

→ System health check, small fixes, and async support

→ Ongoing workflow improvements

→ New dashboards, databases, automations, and integrations

→ AI agent setup and optimization

→ Twice-a-month planning and progress calls

Scale ($1,800/mo.) PRIORITY SUPPORT

Move larger operational projects forward with priority support.

Everything in Improve, plus:

→ Priority support and delivery

→ Larger builds, migrations, and integrations

→ Cross-team workflow improvements

→ Weekly planning, delivery, and reporting

OUR TECH STACK

Notion

The Operating Environment

Notion brings knowledge, projects, workflows, goals, reporting, content, automation, Notion AI, and agents into one connected workspace.

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n8n

The Orchestration Layer

When work must move and connect across different tools, n8n supports synchronization, external triggers, actions, and more complex automation behind the scenes.

Your n8n workflows can also connect with Notion, making sure your external workflows and integrations stay connected with your source of truth.

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OUR PROMISE

Still considering if you’d invest to build your systems with us?

Either we get the job done right, or…

We continue to work with you FOR FREE — until we get it right.

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